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Microsoft outlook 2010 : Talk on Table

The Microsoft Outlook 2010 is the latest version of this messaging application. This application from Microsoft finds regular application, especially in the office ambiances. The paragraphs underneath will discuss the steps to use this application.

How to insert screenshots in the messages?

Inserting the screenshots to the mail body will save a few thousand words for describing some special instances. You require clicking on Insert tab that you will get on the Ribbon. Subsequently, you require clicking on Screenshot. This will bring up a small dialog box. This box will display all the windows, currently, open on the desktop. It will enable you to select the window that you would like to include in the message as the screenshot. Simply press enter to include the content as screenshots.

How to use the advanced search feature?

When the user clicks on the Search field, the Ribbon will display another tab, marked as Search Tool. In this tab, users need to click on the down arrow and subsequently choose the advanced search option. This will open a dialog box that assists the users to adjust the search as per their specific criteria.

How to create an email?

The steps to draft an email to get listed as follows:

·        You need to click on the home tab

·        In the Ribbon New Section, you should click on the New Email Icon. This will open a new mail window.

·        Insert the email address of the recipient in the “To” Field. If you want to merge the mail, you need to put email addresses in the “CC” and “Bcc” fields.

·        You should mention the purpose of the email in the subject line. This will give an overview of the message to the recipient.

·        Click on send to shoot the email

The Reply & Forwarding options in Microsoft Outlook 2010

You can instruct Outlook whether if it should include the actual message, while you are replying to the message. Likewise, you can set-up a special arrangement for forwarding your messages. You need to click on the File icon, go to options; subsequently, you need to click on Mail. After that, you need to scroll down to forwards and replies. In case you want the set-up only for the current message, ensure that you are changing the set up after you shoot the message.

How to use the folders?

In this version, users can create several folders as per their needs and choices. The creation of folder will enable the users to manage their incoming emails conveniently. If you create a folder in the name of a sender in your contact list, the emails coming from such contact will directly hit the concerned folder.

You can include Signature to the email body

This application enables the users to add their signature that brings a personal touch to the email. You can add your signature, phone number, business websites, and postal addresses in this section. You can do these tasks from the control panel.

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